How Covia scaled smarter with integrated project, cost, and document workflows
The background
A US-based leader in industrial minerals, Covia supplies high-purity materials like silica, feldspar, and kaolin to sectors including glass, ceramics, construction, and coatings.To streamline execution workflows, Covia implemented Inncircles' project management module.
Type: Speciality contractor
Years in industry: 55+
Modules subscribed: 9
The
impact
92%
of site updates digitized
87%
reduction in document version mismatches
100%
digital handovers completed
Challenge
Covia's teams managed complex projects without a centralized system, which led to frequent update delays, misaligned cost data, and scattered documentation. Manual team coordination slowed execution and created unnecessary back-and-forth, especially during approvals and reporting.
Solution
Here is how Inncircles stepped in to resolve the company's challenges
1
Enabled real-time cost visibility
Covia dodged financial ambiguity and ensured budgets were adhered to by tracking costs across contractors in real time with automated invoice management. The system automatically validated invoices against work certifications, paying for only approved work. 84% of cost entries were auto-validated, minimizing spreadsheet-based errors.
2
Controlled document workflows
RFIs, submittals, change orders and drawings were securely stored in one place, ensuring everyone worked on the latest versions. Seamless integration with SharePoint further enhanced the document management experience. Overall, document management was optimized by 50%.
3
Streamlined planning
Work Breakdown Structures (WBS) helped allocate resources strategically and create comprehensive schedules. Efficient planning from the start reduced work delays by 30%.
Transformation through Inncircles
Work Packages
7
Estimates
4
Timesheets created
100+
Opportunities tracked
15
Proposals created
1400+
Quality Issues